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Environmental Information Regulations

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Sample letters on dealing with EIR requests

The following letters offer guidance in preparing the correspondence used at each stage in the handling of a request for environmental information.

• Acknowledgement (PDF 16 KB)
• Information is reasonably accessible (PDF 15 KB)
• Invitation to narrow down/clarify request (PDF 25 KB)
• Fees notice (PDF 18 KB)
• Fee received (PDF 15 KB)
• Fees - non-payment (PDF 15 KB)
• Extension of time (PDF 12 KB)
• Consultation with third parties (PDF 16 KB)
• Letter to third parties - are/are not disclosing information (PDF 24 KB)
• Informs third party of appeal to Information Commissioner's Office regarding third party information (PDF 16 KB)
• Provision of requested information (PDF 26 KB)
• Informs applicant all information is being withheld (PDF 31 KB)
• Informs applicant some information is being withheld, some provided (PDF 32 KB)
• Informs applicant information is not held, cannot be located or has been destroyed (PDF 18 KB)
• Informs applicant request being transferred to another public authority (PDF 20 KB)

These files are available as Adobe Acrobat Portable Document Format PDF files for downloading. Further information is available on our Help page about downloading or reading Adobe Acrobat PDF documents.

Page modified: 8 September 2008
Page published: 24 February 2005

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